Job Opportunity

Job Opportunity

Site Operations Administrator

Site Operations Administrator

Ireland Posted 2024-05-13

Company Description

WuXi Vaccines, a subsidiary of WuXi Biologics, focuses on human vaccine discovery, development and manufacture. An exciting new addition to the WuXi Biologics family, WuXi Vaccines will bring to the global vaccine industry the world-class integrated platforms and CDMO business model on which WuXi Biologics reputation is based. In development is an integrated vaccine manufacturing facility with 240 million US Dollar investment, including drug substance manufacturing (DS), drug product manufacturing (DP), Manufacture Science and Technology Labs (MS&T) as well as Quality Control labs (QC), dedicated to manufacturing our partner's vaccine products for the global market.

Job Summary

Reporting to Director of Site Operation, the Site Operations Administration will manage all administration activities for the Site Operations Department

Essential Duties and Responsibilities

Ensuring Site Operations Admin department is operating efficiently and effectively
Preparing operational reports as required
Assist in department budget planning and development
Security Vendor/G4S performance supervision and service level management, including daily security operations and reception, and drive continuous improvement of service
Canteen Vendor performance supervision and service level management, and drive continuous improvement of service
Non GMP area Cleaning Vendor/MCR performance supervision and service level management for non GMP cleaning , and drive continuous improvement of service
Maintaining close working relationship with the Vaccines Facilities Lead and providing support for this area when required
Assist in event planning and execution
Provide assistance as necessary to Site Head EA, including Support EA for VIP hospitality and others
Work with Accounts Payable & Procurement Team to manage quotation requests, proforma invoicing, purchase requests and PO creation for vendors
Maintain and order necessary office equipment and supplies as required
Maintain Site Operation communication
Provide new hire induction training on half of Site Operation Department
Assist with continuous improvement projects of the department
Assist with 5S management in office area, all level 4 office area and other general areas

Person Specification & Qualifications

5 years plus in a high performing Administrator/Executive Assistant role
A university or college degree in Business Management or relevant experience
Excellent knowledge and competency in the use of Microsoft Office Software Suite
Facilities management experience preferable
Experience in a Pharma/Manufacturing environment an advantage but not necessary
Culture – can do attitude; agility; adaptability; fast phased environment; customer service mindset
Service Vendor management experience preferable

Behavioural Competencies

Excellent verbal & written communication skills to interact confidently with all levels within the company
Exceptional organization skills to keep accurate files, record and find important information quickly
Ability to prioritise tasks, work under pressure and complete a number of tasks concurrently throughout the day
Good team player
Ability to delegate effectively
Managerial skills and competencies
Interpersonal skills to work effectively with all departments
Effective problem solving, quick thinking and ability to take own initiative and make last minute decisions
Proficiency in Mandarin Chinese desired but not essential

Apply now